Asset Management Requirements in Ontario

Requirements Under the Canada Community-Building Fund

AMO administers the Fund for 443 municipalities in Ontario who are subject to the CCBF funding agreements. The Municipal Funding Agreement states that recipients must develop and implement an asset management culture, plan, and methodology in accordance with Ontario regulation (O. Reg. 588/17). Furthermore, recipients must continue to improve asset management data, including condition, long-term costs associated with identified levels of service, and risks associated with infrastructure.

Under the agreement asset management is defined as a principle/practice that includes planning processes, approaches, plans, or related documents that support an integrated lifecycle approach to the effective stewardship of infrastructure assets to maximize benefits and effectively manage risk. Asset management is understood to include numerous components of a holistic infrastructure management and long-term planning program.

ASSET MANAGEMENT REPORTING REQUIREMENTS

Municipalities should demonstrate:

That asset management plans are being used to guide infrastructure planning and investment decisions; and
That Canada Community-Building funds are being used to address priority projects identified in the plans.

Municipalities met this requirement by:

Submitting a copy of their most recent Council-approved asset management plan; and
Responding to a questionnaire in 2025 as part of 2024 CCBF reporting to capture the status of their asset management program.

Eligibility of Asset Management Investments

Asset management investments are eligible under the capacity-building investment category. Eligible expenditures include a variety of capacity-building initiatives including: asset management plans, housing needs assessments, infrastructure master plans, asset management software (e.g. asset inventory, lifecycle planning/budgeting, GIS, maintenance management systems, etc.), third-party condition assessments, training related to asset management, or other initiatives that strengthen the recipient's ability to improve local and regional asset management planning.

Housing Requirements

Learn more about the housing-enabling infrastructure requirements and housing reporting under the CCBF.

Provincial Requirements Under o. Reg. 588/17

Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure (O. Reg. 588/17) was adopted in 2018. O. Reg. 588/17 requires all municipalities in Ontario to advance their asset management programs by complying with the development and implementation of a policy and plans by specified deadlines. The requirements under the regulation are listed below:

Develop a strategic asset management policy by July 01, 2019
Post the most recent, council-approved, asset management plan on their website and share the link with the province
Develop an AMP including core infrastructure assets with current levels of service by July 01, 2022
Develop an AMP including all infrastructure assets with current levels of service by July 01, 2024
Develop an AMP with proposed levels of service, and lifecycle management and financial strategy by July 01, 2025
Review and renew the asset management policy and plan every 5 years

Asset Management Outcomes Working Group

In 2016 AMO established a working group to guide asset management outcomes under the CCBF. The group includes representatives from several provincial ministries, Statistics Canada, and organizations active in the field such as AMONTario, MFOA, and Good Roads. Contact us for more information.